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vaultware computerized offsite data management system Built for Protection.  Built for Assurance.
vaultware

WHAT IS VAULTWARE?

VaultWare® is powerful software for managing the day-to-day operations of a commercial media storage business. It is a PC based Windows application that utilizes state-of-the-art relational database management software. VaultWare® runs on PC compatible computers, and can be configured to run on either a stand alone PC or on a local area network.

Software components include integrated inventory tracking, automated scheduling, courier routing, order processing, account management, billing, and label printing. VaultWare® can be run either with or without the use of bar code interface.

Managing the contents of the vault is streamlined with the use of a state-of-the-art software system called VaultWare. VaultWare is our computerized off-site data management system, which easily integrates inventory tracking, automated scheduling, bar-code technology, order processing, report generation, account management, and detailed billing. The client has the ability to access their information through the web using VaultLink software, the counter-part to VaultWare. VaultLink can be provided to customers for managing/monitoring their off-site programs on their own system.

The day-to-day operations of Data Security Corporation are managed using VaultWare, TMS Connect and the client module VaultLink.

When combined this trio is a powerful state-of-the-art relational database management software package. VaultWare enables DSC staff to respond to its clients' requests quickly and accurately. This PC based windows application features the following software components:  

  • Automated scheduling
  • Courier routing
  • Order processing
  • Account management 
  • Report Generation
  • Integrated bar code inventory tracking
  • Billing
  • Bar code label printing

The Order Screen menu is used to create a Rush Order or to modify a Scheduled Order, we first determine the type of order required.

RUSH - delivery typically within 2 hours

EMERGENCY - delivery typically within 2 hours

NEXT DAY - delivery next day, 24-hour advance notice required

Validate That The Customer Contact Is Authorized At The Appropriate Level
DSC employs a multi-level authorization hierarchy that requires each contact to provide an authorization code. A DSC Authorization Card must be displayed when rush or emergency deliveries are made. A complete audit trail of access is maintained.

Add The Required Tapes Or Tape Containers To The Order
Ideally, our customers provide the VaultWare bar code identifier when placing an order. However, with VaultWare, the desired item can also be located using the customer¹s inventory file. Each customer's entire off-site inventory and related history is available from a pull down screen, placing detailed inventory information is at our fingertips. Tape descriptions, last movement dates and in/out status are frequently used to determine which tapes are needed for retrieval.

Define Any Special Delivery Instructions
If special handling is required, the customer simply instructs DSC to modify the Instructions field for that particular order. The VaultWare Delivery Receipt is printed and the order is on its way.


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